Relocating your Dallas business? Use this complete week-by-week commercial moving checklist to keep your move on track — and your business running.
A commercial move is not a bigger version of a home move — it is a logistics project with deadlines, dependencies, and a business that needs to keep running through all of it. The companies that move smoothly are the ones that plan backward from move day with a real checklist. Here is the week-by-week playbook Dallas businesses use to relocate without losing momentum.
8 weeks before move day
This is the foundation. Get it right and everything downstream gets easier.
**Assign a move coordinator.** One person (or a small team) owns the project, the timeline, and communication. Without a single point of accountability, office moves drift.**Inventory all assets.** Desks, chairs, monitors, servers, files, kitchen equipment — everything. This becomes your master list for the movers and your insurance record.**Get at least three commercial moving quotes.** Look for licensed, insured, commercial-experienced movers — not a residential crew moonlighting on offices. Verify USDOT credentials and ask about after-hours capability.**Notify your current and new landlords.** Confirm lease end dates, move-out conditions, and any building requirements (certificates of insurance, freight elevator rules, loading dock hours) for both locations.6 weeks out
**Confirm your mover** and lock in the date. Dallas commercial dates fill up, especially at month-end.**Begin IT migration planning.** Loop in your IT team or provider now. Servers, networking, phones, and internet at the new space need lead time to provision.**Order packing supplies** — or arrange professional packing. Commercial-grade boxes, labels, and crates for sensitive equipment.**Create a floor plan for the new space.** Decide where each department, workstation, and piece of furniture goes before anything is loaded. Movers work far faster with a labeled map.4 weeks out
**Communicate the move plan to employees.** Give everyone their timeline, their responsibilities, and their new seating. Clear communication kills move-day chaos.**Label systems by department.** Color-code or number every area so boxes and furniture land in the right zone at the new office.**Arrange IT disconnect and reconnect.** Confirm who unplugs and repacks servers and workstations (your IT team) and who transports them (your movers). Schedule both.**Update vendors and service providers** on the change to come.2 weeks out
**Pack non-essential items.** Archives, decor, back-stock, and anything not needed for daily operations can go first.**Confirm move-day parking and loading access** at both buildings — reserved docks, elevator times, and any certificates of insurance the buildings require.**Update your business address everywhere** — website, Google Business Profile, invoices, business cards, bank, and licenses.**Back up all data** before any equipment moves. Always.1 week out
**Pack almost everything**, leaving out only what the team needs to work through the final days.**Prepare "open first" boxes per department** — the essentials each team needs on day one in the new space.**Confirm crew size and arrival times** with your mover, and walk through the final plan.**Do a final supply and label check** so move day starts clean.Moving day
**Have your coordinator on site** at both locations to direct the crew using the floor plan.**Supervise setup** so furniture and equipment land in the right departments the first time.**Test IT and phones before the crew leaves** — confirm networks, workstations, and lines are functioning.**Do a final walkthrough of the old space** to confirm nothing is left behind and the space meets move-out conditions.Many Dallas businesses schedule moves for evenings or weekends to minimize downtime. We handle after-hours and weekend commercial moves specifically so your team can clock out Friday in one office and clock in Monday in the new one.
First week in the new space
**Update your Google Business Profile** and online listings the moment you are operational.**Notify clients and vendors** that you have moved, with the new address and any details they need.**Adjust furniture and layout** based on how the team actually uses the space.**Gather employee feedback** and fix the small stuff fast.Why commercial moves need a specialist crew
Offices carry sensitive, expensive, and mission-critical equipment, and every hour of downtime costs money. A specialist commercial crew protects IT gear, moves systematically by department, and works around your operating hours. For the bigger picture on minimizing downtime, see our office and commercial moving guide, and pair your move with professional packing services to protect electronics and files.
Move your Dallas business with confidence
One World Van Lines is a family-owned, licensed and insured commercial mover (USDOT 2388619, MC 820945) serving Dallas, Fort Worth, Plano, Frisco, and the entire DFW metroplex since 2013. We also relocate businesses across the Austin metro and the Houston Metroplex — Houston, Sugar Land, The Woodlands, Katy, and beyond — with the same low-downtime, after-hours approach. Explore our commercial moving services and service areas, then get a free quote online or call (660) 667-7770 to plan a business move that keeps you running.
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